How A Car Rental Software Can Help You?

A few decades ago, it was the weirdest thing to even think about having an office in the pocket. Of course, it was difficult to imagine. “Speed Auto systems” has made this metaphor come true.

In this world of minimalism, everything is shrinking to the size of a human palm. From making processes automated to the intelligent integrations of various smart applications, all is happening rapidly. Therefore, it is the need of the hour to carve something precise yet interactive.

Keeping the modern trends in the account, we have developed the most modern solutions that make it possible to have your office in your pocket. Yes, all you need is to grab our applications on your smartphone and voila!

Let’s sail through some salient features of car rental software, that make it all possible. It manages all aspects from fleet management to accounts and staff administration to vehicle movements.

An Interactive Dashboard to Welcome You

Yes, a user-friendly and discretely managed dashboard welcomes you when you open the CRS app – your office in the pocket. Amazingly categorized statistics and reports help you to get an instant idea of your business even in a birds-eye view.

• It shows total, hired, and for sale vehicles. Also, vehicles in the workshop, NRM, and idle are enlisted here.
• New, confirmed, and due bookings have a separate fantastic penal.
• A portion of the dashboard shows all the details of your rental agreements.
• Furthermore, workshops and NRM panels show all the vehicles categorically that are either in a workshop or in staff use.
• Also, separate parts of the dashboard show details of idle vehicles, open agreements, fleet type, and hired vehicles summary by fleet type.

It Counts On Your Customers

Amazingly, it counts on your customers and keeps you updated about all the recent data of your customers. So, the following are salient attributes that make the customer tab more useful for you.

• You can add individuals and companies as many as you want. Also, you can interactively manage them.
• Customer statement of accounts provides you an extensive overview of ledger reports and outstanding invoices of your customers.
• Moreover, you can download, export to excel, and take print of your entire customer data.
• On the other hand, the balance summary tab will help you to get an instant idea of your customers either with debit or credit balance.
• Last yet not least, receivable age analysis lets you comprehend the exact status of receivables for a customizable period and salesperson.

Succinct Listing of Your Suppliers

Are you a big car rental service with several vehicle suppliers? No problem. You can enlist and manage their data here easily. Suppliers’ tab again offers you create suppliers as many as you need. So, you can add new suppliers’ data and then manage it effectively.

Similarly, the statement of account provides ledger reports and outstanding vouchers. It shows your debit and credit balance. Moreover, the balances summary of your suppliers shows how liable you are. Furthermore, payable age analysis will make you aware of your credits, overall insights of payable history, and due dates.

It Lets You Manage Your Staff As Well

You have to hire some staff like a booking manager or fleet attendant for routine operations of the car rental business. Therefore, Speed Auto Systems offer you an option to add and manage your staff effectively.

So, you can not only add your staff but also you will be able to manage their monetary matters easily. For instance, the statement of account and balances summary allows you to manage financial transactions. Also, you can manage their designations.

Manage Your Fleet Like Never Before

Now, you can have an extensive range of options and tasks that you would use to manage your fleet effectively. So, choose an option, or ask for customization, all is just a click away. With default settings, you can:

• Add a vehicle and assign it to a certain category.
• Generate specified QR codes for each vehicle.
• Track vehicle damage and keep the history of repairing.
• Add service items, services, and service schedules.
• Set alerts that will notify you about the vehicle registration, maintenance, and depreciation, etc.

Rental Tab – Easy and Useful

It is the most important functionality of the software that helps in actual business operations of a car rental service. So, Speed Auto Systems offer you more interactivity with easy management of the rental tariff.

Also, you can manage bookings with discrete details of the vehicle and its particulars. Moreover, you can open a new agreement and manage your current agreements easily.

Manage Your Vehicle Movements More Carefully

Yes, the movement tab allows you to manage your fleet movements more effectively. So, you will be able to track your vehicles. Movement tab provides further categories:

• NRMs (Non-Revenue Movements) will track how many vehicles are not moving for profit generation. That means, these vehicles are being used either by your staff or moving for official purpose.
• Workshop movements will tell you which specific vehicle is in a workshop for maintenance, repairing or general overhauling purposes.
• Movement log will provide you overall information on your vehicles. So, you would be able to track your vehicles by searching with several options, like due for sale, replacement delivery, and staff car, etc.

Easy Reckoning of Vouchers

Who wouldn’t like to get financial issues fixed? Of course, it is the biggest need of every organization. Therefore, Speed Auto Systems has an integrated voucher module within this app. So, you can:

• Make invoices with enough details
• Manage your receipts
• Create and administer purchase orders
• Add new payments and then manage them accordingly
• Manage tariff fines

Reporting the Results and Insights

Amazingly, you can get periodical insights and reports on your business status. Even it allows you to anticipate your profit and loss per vehicle. So, you can estimate profit and loss, collection status, agreement reports, outstanding agreements, and fine reports, etc.

Administration Tab – The Backbone of the App

Yes, it is the actual strength. This option not only allows you several different actions to take but also you can manage almost everything from here. Administration tab further consists of the following modules:

• Branches
• Payments methods
• Expense types
• Merge contacts
• Checklist
• Custom lookups
• Vehicle not ready reasons
• Correct vehicle status
• Roles
• Users
• Replacement reasons
• Languages
• Audit trails
• Error logs

Conclusion

In a nutshell, car rental software can be your office in the pocket. So, why to look for complex solutions and processes? We would recommend you to go for simple, affordable, and handy solutions. Keep up your search and come out with a solid solution that has enough capability to make your processes convenient for you.